To: department administrators and HR leaders
Below you will find updates on the fall onboarding process. We hope that this will provide you with better visibility to manage the onboarding process, and your department-level determination over who is approved to be on campus.
Reminder: Employees who can perform their work remotely should continue to do so.
Our priority remains the same - ensuring and promoting safety of your faculty and staff who must be on campus, while maintaining reduced density within our buildings as defined by SOM guidelines.
Access to Fall 2020 Employee Status Dashboard
Below is a link to a Tableau dashboard showing the Back to Campus Fall 2020 Onboarding completion status for faculty, postdocs, and staff. This information will help you manage the onboarding process by providing more visibility into your employees’ training steps, and it will replace the current uploads provided to you in the Box folder.
The Tableau dashboard will show you real-time status for the entire SOM, so we ask that you keep this information confidential.
Employee Individual Clearance Status: This dashboard, also being referred to as the "Red Light / Green Light" dashboard, contains the overall clearance status at the individual level for both faculty and staff.
If you need additional details on the remaining steps required of an individual, or information on the status of students, contact Darryl Barr.
Individuals can check their own status at the Return to Campus portal.
Changes to the onboarding process
The onset of fall semester changed the approval process for permission to return to campus.
Previously, an employee returning to campus had to seek approval from the Department Leadership, then the School of Medicine Dean’s Office, and then the Office of the Provost. Once approvals were obtained, personnel were notified to complete their return to campus steps.
Now, onboarding and approval are two independent components:
- Faculty and staff can independently complete the onboarding tasks (at which time an email will be sent to the employee and supervisor).
- They must then seek approval to be on campus from their department leadership.
Anyone can take the onboarding steps at any time, and in fact, new employees will be encouraged to do this during the HR recruitment stages. Completion of the onboarding tasks does not give permission to be on site.
The approval to be on campus and ongoing responsibility to maintain all SOM safety guidelines in your departments is now delegated by School of Medicine to you and your department leadership. You will no longer need to submit spreadsheets to the Dean’s Office.
We are working to provide you with a tracking tool that will expand on the functionality included in the Tableau dashboard. The tool will include a report listing your employees, indicating their real-time status of onboarding and checklists to show whether they have department approval to be on campus. We’ll also be collecting information on space assignments (including those on/off campus) and the primary lab group with which they are associated, as applicable. More information will be provided soon.
If you have any questions, please reach out to Darryl Barr.